The position will initially be scheduled for 32 hours per week, with the potential to increase to up to 40 hours per week based on business needs, workload, and the employee’s success in the role.

• Analyze and interpret RFPs/RFQs and other solicitation documents to understand client needs and response requirements.
• Support the maintenance of ECO’s internal marketing databases; maintain resumes, project descriptions, references, and other reusable qualifications content.
• Monitor procurement portals and other sources for relevant opportunities.
• Responsibly use emerging technologies, including AI-assisted tools, where appropriate and consistent with firm policy.
• Assist in the coordination and preparation of responses, including, but not limited to
  • Develop proposal schedules and compliance matrices.
  • Coordinate kickoff meetings and communications among proposal team members to discuss strategy, progress, and assignments.
  • Collaborate with teaming partners and other external entities as part of the proposal process.
  • Help tailor content to client priorities and solicitation requirements.
  • Conduct quality assurance checks on proposals, including proofreading for grammar, punctuation, and style consistency, as well as verifying the accuracy of the content.
  • Manage final production and on-time submission.
  • Close out and archive completed pursuits

Required Qualifications:

• Bachelor’s degree in communications, marketing, English, journalism, graphic design, public policy, or a related field, or an equivalent combination of education and relevant experience.
• Excellent written, verbal, and facilitation skills.
• Ability to communicate clearly with staff at different levels.
• High level of organization and attention to detail.
• Ability to work effectively under tight deadlines and manage multiple priorities.
• At least one year of experience in proposal coordination, professional-services marketing, grant development, project coordination, technical editing, or a related field.

Preferred Qualifications:

• Proficiency with Microsoft Office, Google Workspace, and Adobe Acrobat; Preferred: Experience with Adobe InDesign and Deltek Vantagepoint, project-management, or content-management systems.
• Experience in consulting, architecture, engineering, construction, or another deadline-driven professional-services environment is preferred.

Pay range:

The pay range for this part-time, non-exempt position will be commensurate with experience and market rates, ranging from $27 to $32 per hour. This position is eligible for full company benefits.

Physical Requirements:

Ability to work for long periods at a computer.

Location:

Portland, OR. This position will be based in Portland and will collaborate with other team members across all of our office locations. ECOnorthwest offers a hybrid work schedule. To ensure opportunities for collaboration and teamwork, employees located near our offices are expected to prioritize in-office work Tuesday through Thursday.

Schedule:

The position will initially be scheduled for 32 hours per week, with the potential to increase to up to 40 hours per week based on business needs, workload, and the employee’s success in the role. Any increase in hours is not guaranteed and will depend on both the organization’s needs and the employee’s performance and interest in taking on additional hours.

All materials should be submitted in PDF format. Please contact humanresources@econw.com if you have any questions or concerns about these requirements.

ECOnorthwest is committed to improving its diversity and inclusiveness as a workplace. Our best work draws on teams within and beyond ECOnorthwest who have diverse backgrounds and experiences that reflect the multifaceted communities we work in. Thus, we encourage applicants who would expand the diversity of lived experiences within our team and who share our values and commitments to advancing equity through research and data justice. ECOnorthwest is not a sponsoring organization.

ECOnorthwest is an Equal Opportunity Employer.

ECOnorthwest is committed to the work of improving its diversity and inclusiveness as a workplace. Our best work draws on teams within and beyond ECOnorthwest who have diverse backgrounds and experiences that reflect the multifaceted communities we work in. Thus, we encourage applicants who would expand the diversity of lived experiences within our team and who share our values and commitments to advancing equity through research and data justice.

ECOnorthwest is not a sponsoring organization.

ECOnorthwest is an Equal Opportunity Employer.

ECOnorthwest requires employees to be fully vaccinated against COVID-19.

This job description is a general description of the duties and requirements of the position. It is subject to revision by the management of ECOnorthwest, as needed.